SALES > Entering Payments > 18. Enter Payment Method(s)

The following screen will appear to let you choose the payment method:

┌──────────────────────────┐

│ SALE TYPE: CHARGE│

│ CREDIT CARD: ______.__│

│ CHECK: ______.__│

│ CASH: ______.__│

│ CREDIT SLIP: ______.__│

│ ═════════│

│ THIS PAYMENT: ______.__│

│ STORE CREDIT: ______.__│

└─── Press <Esc> to Quit ──┘

You can make your most frequent payment method the first one highlighted on this screen by selecting the Usual Payment Method from the Store Information Defaults section. (See page )

Using the <↑> and <↓> arrow keys, highlight the payment method and press <Enter>, then you can type in a reference for the payment, which can be up to 10 characters. Example: CK #1234, VISA, AMEX. The reference can be left blank.

To split a payment over two or more methods, use the arrow keys to highlight the first payment method then type in the first payment amount and press <Enter> and the payment reference, then use the arrow keys to highlight the second method and press <Enter>. Repeat the process if needed for multiply-split payments.

CREDIT CARD*} Type the amount paid with a credit or charge card. This could be generic cards such as Visa or Amex, or specialty credit houses such as BenCharge. However Credit Card does not apply to in-house charge accounts. Note that there are two Credit Card lines in case you need to split a payment between two different credit cards.

To properly track credit card payments, commissions and deferred payment cards (such as Amex) be sure to set up all the cards you accept from the Store Information Defaults section of the program (See page ).

CHECK*} Type the amount paid by check or money order, if any. The reference number entered for checks is usually the check number, or the bank number.

CASH*} Type the amount paid in cash, if any. The reference number for cash payments is usually left blank, or you can type in the initials of the cashier who received the cash.

CREDIT SLIP*} If the customer is paying by credit slip or gift certificate, type the number in this box. If you don’t know the number, you can perform a search by typing in a ? and pressing <Enter>

If the credit slip is for an amount greater than the amount due, you can enter a negative amount in the Cash field to refund the difference or you will be asked to create a new credit slip for the difference. You cannot reduce the amount of the credit slip and leave it active. Once it has been used, it can not be used again.

Customers don’t have to have the credit slips in their possession to use them since you have a record of unused slips in the computer. You can have the Jewelry Shopkeeper search the credit slip file each time you type in a sale so you can remind the customer if they have an available slip. This is also a friendly reminder to your customer if they are unaware of their credit slip. To enable this option Store Information Defaults section of the program (See page ).

THIS PAYMENT*} The total payment amount will appear in this field for your reference while entering the amounts. This field cannot be changed.

STORE CREDIT*} The amount to be added to an in-house charge account balance will appear in this field. Usually this number is positive, but if the amount is negative, it means that the customer’s balance will be decreased as a result of this transaction.

If you need to enter more than one credit slip for payment of a single sale, you will have to accept the first one and then press <Esc> to exit without accepting full payment. This will convert the sale to a layaway. Next you can receive the 2nd part of the payment by choosing Edit Sale, Enter Repair/Layaway Payments from the Sales Menu. If you receive two personal checks, you might be able to just enter both check numbers into one check reference field. Otherwise you could enter each check individually the same way multiple credit slips are accepted.