MULTSTOR

Multi-Store Considerations

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In order to prevent duplicate entries between two separate copies

of Jewelry Shopkeeper you need to change various number sequences

within the program.

*) Change the Next Customer Number by choosing menu choice 8,3,1

  "Choose the Next Customer No." You should set it to a large number

  above any foreseen number from the original store. E.g. 1,000,000

  might be safe, but look for the highest customer numbers in the

  original program

*) Change the next sale number by making a new sale (even if it's just

  a dummy sale to the CASH customer) with a new number and confirm that

  you want to reset the sale numbers. As with the customer numbers

  check the sale numbers in the original store to make sure you reset

  the numbers to a level that will not conflict with the original store

  (for the foreseeable future.)

*) Change the next credit slip/gift certificate number by making a

  new gift certificate (even if it's just a zero certificate for the CASH

  customer) with a new number. As with the customer numbers

  check the certificate numbers in the original store to make sure you

  reset the numbers to a level that will not conflict with the original

  store (for the foreseeable future.)

*) If you are going to use the checkbook part of the program at the

  second store and if you do not already have pre-printed checks

  you can keep the check number sequence separate. From the Main Menu

  choose 5,5,A,3 for "Initialize Bank Account Names & Check Numbers."

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*) The major class codes need to have their 'Next Sku Number' counters

  updated to prevent duplicate sku numbers if the second store adds

  inventory. For example, if the original store started numbering

  inventory at 10,000 you may want the second store to start numbering

  at 50,000. Even if you don't intend to type in inventory at the

  second store (i.e. you're going to transfer it from the first store)

  you should check these settings in case there are a few items added.

  If you expect to type in a lot item items you might give it a large

  range such as 40,000 to 70,000. If you expect to type in very few

  items you could give it a narrow range such as 90,000 to 92,000.

  If you start the second store at 50,000 you should also edit the

  major codes of the first store to end at 49,999. (note that you will

  be unlikely to ever get this high since there is a separate counter

  for each major class code)

  To set the 'Next Sku Number' Counter choose 8,3,1 for "Enter/Edit

  Major Class Code" select a major code  and set the  Min Sku No. and

  the Max Sku No.. Also set the 'Next Sku Number' to be the same as

  the Min Sku No.

  There is a utility which can set the sku number sequence for ALL

  major codes at one time. Choose File, Miscellaneous Options, Utility

  Programs and run the utility program called MAXNO.

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Copying Information from the Original Store

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If you want to copy your class code list or vendor list or customer list

or tag configurations from your original store to your second store,

we can make instructions for you. If you intend to do that it's best to

do so before you start entering new records at the second store.