COMPULINK3300 Overland Avenue, Suite 201 § Los Angeles, California 90034 § 310 × 204 × 5121 

 

Recording a Donated Gift Certificate

 

  • 1. If you want the program to record a General Journal entry of the donated gift certificate. This would be a one-time only setup, so you wouldn’t have to set this up again the next time you need to record a donate gift certificate.
  • a. Create a G/L account in the Chart of Accounts from the Enter/Edit Chart of Accounts option (8,5,1 from the Main Menu)

    b. Type this account number as the default account from the fourth or fifth page of Chart of Accounts Defaults (option 8,5,3)

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    2.  Record the Gift Certificate using the Issue Gift/Credit Certificate option from the Sales Menu.

  • a. If you are using pre-printed Gift or Credit Certificates, you should type in the pre-printed number of the next certificate in your book. Otherwise, you can let the Jewelry Shopkeeper assign the next available number.

    b. Select the name of the individual or the organization to whom the certificate is being issued.

    c. Type in a description to explain what the donation is for.

    d. Type in an amount.

    e. When the prompt "Do you want to Accept, Cancel, Re-enter? (or Donation/Ignore Payment)" appears, select the Donation/Ignore option.

    f. When the prompt "Sure you want to ignore the payment? Yes No Donation or other Expense Code" appears, select the Donation option.

    g. Note: If you want to create a general journal entry and the G/L code for this particular donation should be different than the default G/L for donations as set up in section (1) above, then be sure to choose the Expense Code option in step (f) above, before selecting the Donation option.

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  • 3.  You can print out a receipt for the donation. However, since the computer printed gift certificate receipts are not particularly special, many jewelry stores use pre-printed slips.
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