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2.Make Selections

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Options 1 through B allow you to select the stones to print on the report. Option C is for selecting the report format.

 

For Material*} To restrict the selection to only those items with a specific material, enter that stone material here. If you don’t choose this option, stones of any material will be reported.

 

For Weights Between*} Use this option to restrict the selection to items from one weight only, or a range of weights. To choose items with just one specific weight, enter the weight as both the starting and ending weight. If nothing is entered, ALL weights will be reported.

 

For Color*} To restrict the selection to only those items with a specific color, enter that stone color here. If you don’t choose this option, stones of any color will be reported.

 

For Clarity*} To restrict the selection to only those items with a specific clarity, enter that stone clarity here. If you don’t choose this option, stones of any clarity will be reported.

 

For Cut*} To restrict the selection to only those items with a specific cut, enter that stone cut here. If you don’t choose this option, stones of any cut will be reported.

 

For Shape*} To restrict the selection to only those items with a specific shape, enter that stone shape here. If you don’t choose this option, stones of any shape will be reported.

 

For Size (MM)*} To restrict the selection to only those items with a specific millimeter size, enter that stone MM size here. If you don’t choose this option, stones of any MM size will be reported.

 

For Invoice*} To restrict the selection to only those items that were received on a specific invoice or memo number, enter that invoice number here. If you don’t choose this option, stones received on any invoice will be reported. This choice is should be used in conjunction with lot label printing.

 

Precious/ Natural/Both *} To restrict the selection to only those stones that are priced by weight, select Precious. To restrict the selection to only those stones that are priced by the piece, select Natural. To include stones regardless of pricing by weight or piece, choose (or leave as) Both.

 

To change this selection, highlight the option and press <Enter>.

 

Sort By:  Weight, Millimeter, Clarity, Color or Shape *} This report can print stones in order of stone weight, size, clarity, color or shape. To change this selection, highlight the option and press <Enter>.

 

Include Zero Quantity Inventory*} To print only items where the quantity is not zero, choose Exclude. To print only items with a quantity of zero, select Only. To print items regardless of quantity, select All. To change this selection, highlight the option and press <Enter>.

 

Display, Print, Wide or Compressed or Labels*} The report can be displayed on the screen or printed on the printer. If the report will be printed, you can print on regular size paper or, if you have one, you could print on a wide-carriage printer that has room to print more detail. The wide report can also print the same detailed report on a standard-size printer by using small (compressed) characters. To change this selection, highlight the option and press <Enter>.

 

Choosing Labels prints on 3 across mailing labels. All stone information is printed. These labels should can be used to attach to the stones parcels or envelopes for identification.

 

Start Report*} Choose this option to start the report according to your selections. The report will display on-screen or print on paper or labels depending on your selection above.

 

When the report has finished, the report screen will re-appear. You can print another report, or press <0> to return to the previous menu.

 

You will be asked if you want to sort the report. Usually you should choose <Y>. You can choose <N> to forgo sorting if you previously sorted the file by the sort method chosen in the sort option above and have not added or removed any loose stones since then. However, if you just ran the report sorted by weight, and now are choosing a report sorted by shape, you will need to sort the stones. Or if you sorted by weight, saw an item was missing, added that item (from the Inventory Menu) then return to this screen, you will need to re-sort.

 

If you choose NOT to sort in the situation where you have added or removed stones since the last time you sorted by that method, the resulting report will not be accurate.