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2. Purge Sales

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The Jewelry Shopkeeper automatically performs this task when needed so you generally do not have to use this option. You can use this option if you want to make your current sales file smaller by purging sales information that is, say, over six months old. This option purges paid sales and payment files, repairs, and appraisals.

 

Note this does not permanently delete the sales and payments, it simply moves them into yearly files and you can still see customers’ complete history. However, you will not be able to include them in some sales reports such as the Daily Posting and Sales Tax Report.

 

Choose option 1 to start the purging process and the following screen will appear:

 

 

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█            Golden Opportunity ♦ Purge The Sales & Payment Files              █

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                              Press <Esc> to Quit

 

 

  Enter the period that you want to Purge:                  <Ctrl-Home>=Unpurge

 

 

 

 

Type the sales period of the sales and payments to purge. Leave the year 00 unless you have a specific reason for identifying a particular year.

 

 

    Enter the calendar year that you want to Purge: 19 0

 

  (Leave the year zero if you want to purge *ALL* sales and payments

   with period 10)

 

 

 

The following confirmation message will appear:

 

 

   Are you sure you want to purge all previous years with period 10? Yes No

 

 

 

Next you need to identify the set of yearly files into which you will move the purge sales. Generally you will want to put them in the yearly file which corresponds to the year of the sales. For example, if you were purging sales from February of 1993, it makes sense to purge them to the 93 file.

 

 

Type the year that the records will be purged to: 93

 

 

 

Then to confirm that you really want to purge the sales from the current sales files, type the words PURGE SALES to start the purging process.

 

 

Type PURGE SALES to continue:                      

 

 

 

An indicator at the bottom of the screen will advise you of the progress.

 

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When the purge is complete, the following message will appear:

 

 

All sale records & payments purged for period: 10

 

 

 

Press <Enter> to return to the menu.