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2. Add/Edit Major Class Code

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To add or edit major class codes, choose option 1, Major Class Codes, and the following screen will appear:

 

 

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█                Golden Opportunity ♦ Update Major Class Codes                 █

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█ Class Code:          Class Code Equivalent In Letters:                       █

█                                                                              █

█ Class Code Description:                                                      █

█ (erase the description to erase this major class code)                       █

█                                                                              █

█ Markup Factor:  5.00 Round To  5 Dollars and Round To The Next  0  Cents     █

█                                                                              █

█ Price Based on Weight or Piece (W/P) P Cost Based on (W/P) P  Price Mark:  0 █

█                                                                              █

█ In This Class, Charge:    Sales Tax? Y    Luxury Tax?  Y       Local Tax?  Y █

█                                                                              █

█ Extended Detail Category 0 (0-Standard; 1-Loose Stones; 2-Assemble Type)     █

█                                                                              █

█ Repair Category 0 (0-Inventory; 1-Std Repairs/Labor; 2-Custom Work.; 3-Appr.)█

█                                                                              █

█ Sales Commission  0.00%     Does this Override Sales Clerks’ Commissions? N  █

█                                                                              █

█ Next Sku No.: 10000   Wholesale Markup %: Level 1:   0.00%  Level 2:   0.00% █

█                                           Level 3:   0.00%  Level 4:   0.00% █

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<Pg Up>=Help                                                         <Esc>=Quit

 

 

Enter the major class code information:

 

Class Code*} Type the three-digit major class code. If the code already exists in the system, the previous class code information will appear on the screen.

 

Class Code Equivalent In Letters*} If you like, you can enter letters that might be easier to remember than a class code number. Whenever you need to type in a class code or a SKU number, you can substitute these letters for the number. (or for the SKU number, instead of the first three numbers of the SKU number.)

 

Class Code Description*} Type a brief description of the class code. Example: Ladies' Diamond Bracelets.

 

To delete a class code, simply erase the description in this field.

 

Markup Factor __.__ Round To ___ Dollars and Round To The Next __ Cents*} The markup formula calculates suggested selling prices when you receive new merchandise. The cost is first multiplied by the markup factor. The markup factor is the multiplier. If you buy an item for $100 and sell it for approximately $220, then the markup factor is 2.2. Below, the term initial result is defined as the cost × the markup factor. Then the initial result is rounded according to the number you put in the Dollars field and Cents field.

 

If you enter a 0 for the Dollars, the initial result is simply rounded up to the number of cents in the round-up Cents field. If both the Cents and Dollars are 0, then the initial result is left as the cost × the markup with no rounding.

 

If you enter a 1 for the rounding, the initial result is rounded (up or down) to the nearest dollar then one dollar is added plus the number of cents in the round-up Cents field.

 

If you enter a 2, the initial result is rounded to the next even (multiple of two) dollar amount plus the number of cents in the round-up Cents field.

 

If you enter a number between 3 and 9, the initial result is rounded up to the next dollar amount ending in that number. If you enter 4, then the result will be rounded to a dollar number ending in 4 such as 4, 14, 134, etc. The cents are added to the end.

 

If you enter the number 10 or above, then the initial result will be rounded up to a multiple of the rounding number. If you enter 10 the result will be rounded up to 10, 20, 30, 120, etc. If you enter 50, the result will be rounded up to 50, 100, 150, 250, etc. The cents are added to the end.

 

Price Based on Weight or Piece (W/P)*} When you sell merchandise, you can either sell it by the piece or by the weight. Most commonly, you sell by the piece which means you give each item a specific ticketed price. In these cases, enter P. You may sell some items by weight, where the ticketed price is the per gram or per dWt or per Carat price and you weigh the item before selling it, multiplying the weight by the ticketed price to calculate the selling price.

 

If you choose W then any screen or report calculating the total selling value of items in this category will ignore the quantity in the calculation (but quantities will still be required). The total selling value will be Price × Weight.

 

Cost Based on (W/P)*} When you buy merchandise, you can either buy it by piece or by weight. Most commonly, you buy by the piece which means each item has a specific catalog price. For items purchased by piece, type P. You may buy some items by weight, where the catalog price is the per gram or per dWt or per Carat price and the vendor weighs the items before selling them, multiplying the weight by the catalog price to calculate your purchase price.

 

If you choose W then any screen or report calculating the total cost value of items in this category will ignore the quantity in the calculation (but quantities will still be required). The total cost value will be Cost × Weight.

 

Price Mark*}

Since the Price Mark feature will override the ticketed price on the sales screen, you should not use this feature unless you are certain you will need it. I.E., Leave the Price Mark as zero unless you are sure you want to use it.

 

Price marks are used to calculate a selling price of certain items at the time of sale — ignoring the originally entered price. If you have a category of goods whose price changes frequently (such as gold coins) you can specify that the prices of all items in that category will be tied to a particular price mark. For example, you could specify that 18KY rings are to be valued by weight and that they have Price Mark 2. In the Store Information Defaults you could specify what the actual price of price mark 2 is, say $17/gram, and when you do change it, all items in that category will automatically be priced at the new price at the time of sale entry.

 

If you make a price mark negative (–) in the Store Information Defaults section, then that price mark reflects a discount that applies to all items in certain class codes. I.E., you could set price mark No. 5 to –10, then if you set the Mens’ Watches class code to use discount mark 5, these watches will automatically be marked down by 10% at the point of sale. This can be helpful if you are having a sale on certain categories of items and don’t want to reprice the inventory, but want to take an automatic markdown at the register.

 

In This Class, Charge...*} Sales Tax?Luxury Tax?Local Tax?

Each major class code can have a different default taxable status, fill in Y or N for each of the three different taxes as applicable to this major class code. For example, jewelry categories might require all three taxes; a clock category might require all taxes except the luxury tax and repair categories might not require any taxes. The names and rates of each sales tax are set up in Store Information Defaults.

 

Even if you set up a category as taxable, you can always override the taxable status on the sales screen (by pressing <Page Down>) for eligible customers. Likewise, if you mostly operate on a wholesale basis, you can set up the categories as non-taxable, but you can charge tax on the sales screen for any retail customers.

 

Extended Detail Category (0-Standard; 1-Loose Stones; 2-Assemble-Type)*} When you enter inventory into the Jewelry Shopkeeper, you are prompted for the major and minor class codes, the style of the item, the price, cost, and a brief description (25 letters). Normally this is adequate, but occasionally, you may want to enter extended detail on an item and when you do, there are three types of detail screens: Standard, Loose Stones and Assemble-type. The standard extended detail choice gives you a form-like screen to enter the center and side stones, precious metal content and a space for any notes; choose 0 for Standard Detail. The Loose Stones detail choice gives you a screen to type in detail that is applicable to stones, such as the 4 C’s and more; choose 1 for Loose Stones Detail. The Assemble-type detail screen lets you identify each of the separate components of the item so at a later date you can sell the components individually; this type is more complicated but more useful if you break up items regularly; choose 2 for Assemble-type detail.

 

If the Extended Detail Category is 1 or 2, the Repair Category must be 0. Likewise, if a Repair Category is 1, 2 or 3 the Extended Detail Category must be 0.

 

Repair Category (0-Inventory; 1-Std Repairs/Labor; 2-Custom Work.; 3-Appr.)*} When you set up class codes for your repairs, you need to specify that items in that category are NOT standard inventory. If your store takes in repairs, at least one class code for each type of repair should be created. There are two repair types:

 

Category 1:  A Type-1 repair is a repair for which you can enter a description, instructions estimate dates, due dates, job location and pickup dates. This type of  custom work or repair can be tracked, and is referred to as non detail custom orders and repairs.

 

Category 2:  A Type-2 repair is for custom work. You can create items by adding other items in inventory with this type of repair, and custom work allows you to track the estimates vs. actuals for findings, waxing, casting, molding hours etc.

 

If a class code is for repairs you enter a 1. If a class code is for custom work (highly detailed job requiring tracking of each stage of manufacturer) enter a 2. If the class code is regular inventory, leave the repair category as 0.

 

Enter category 3 if this class code is to be used for appraisals on items the customer brings in. For items you sell, you don’t need a dummy SKU number for an appraisal since you can add the appraisal directly to the item from the sale screen.

 

Major class codes for all types of labor and services should be classified with Repair Categories of 1. When you sell items in a major class code with a Repair Category of 1, the program does not try to reduce the inventory quantities, since inventory quantities are meaningless for such items.

 

Sales Commission %*} Normally you enter a different sale commission for each clerk. However, you may want different commissions for certain categories of sales. For example, you may only give a 1% commission on repairs regardless of the clerks’ standard rate. In this case, enter 1% as the commission and enter Y to override the standard clerk’s rate. If a certain class code should yield no commission, enter 0% and Y to override. Note: you must choose Override for the commission to supersede the clerk’s regular rate.

 

Does this Override Sales Clerks’ Commissions?*} See Sales Commission % above.

 

Next Sku No.*} Each time you add a new item to inventory, the Jewelry Shopkeeper assigns it a unique SKU number which is the major class code plus the next sequential number for that class code. As shipped, the Jewelry Shopkeeper starts numbering new items at 10000 in each category. To choose another starting-sequence number for this class code, type it in here.

 

Wholesale Markup %*} If you assign a Wholesale Level (1 – 4) to a customer, then the customer will be charged wholesale prices on the sales screen instead of the ticketed price. Wholesale prices are calculated as a markup percentage from cost. The wholesale prices are a percentage markup from the cost. If you enter Wholesale Markup %’s of 1=90%, 2=70%, 3=50% and 4=30%, then if you sell an item that cost you $50 to a customer with wholesale level 3, the sales screen would ignore the ticketed price and charge that customer 50 × 1.5 = $75.00. Note that each class code has it’s own wholesale pricing formula. Note that wholesale markup for level 3 could be 50% for earrings, and 10% for diamonds because each major class code has it’s own wholesale markup percentages.

Enter the information for each code. The record will be saved and the screen will clear.  At the bottom of the screen the following message results:

 

 

A ‘Dummy Sku Number’ ABC-00001 has been made for: ABC Press Any Key

 

 

 

An inventory item with the SKU number ‘major class+ –00001’ with 0 cost, 0 retail and 0 quantity is added to your inventory. This item can be used temporarily for making sales while the real inventory is added to the program. For repair, custom work, postage and services class codes, this is the SKU number that will be used over and over in the sales screens.

 

Repeat this step to enter another major class code, or press <Esc> to return to the menu in step 1.