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1. Enter/Edit Chart of Accounts

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To add new or edit existing entries, choose Enter/Edit Chart of Accounts. This allows you to change the names and balances of existing accounts one-by-one. This option also lets you enter balances for the past twenty three months for each account. From the following screen, type in the account number you want to edit.

 

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█            Golden Opportunity ♦ Update Chart of Account Accounts             █

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                              Press <Esc> to Quit

 

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║        Chart of Account Code:                                                ║

║                                                                              ║

║ Chart of Account Description:                                                ║

║                                                                              ║

╚══════════════════════════════════════════════════════════════════════════════╝

 

 

 

If the number you entered is already in the chart of accounts, the description of that account will be shown on the screen. If the number is not already set up, you will be asked if you want to add it:

 

 

 That account number was not found. Do you want to add it? Yes No  <Esc>=Quit

 

 

 

After typing in or editing the description for that account number, you will be given the option of viewing or changing the balances for this account from the past twenty three months:

 

 

      Do you want to enter totals for previous months? Yes No  <Esc>=Quit

 

 

 

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║  Account Code: 501          General Merchandise                              ║

║                                                                              ║

║    THIS MONTH:       0.00                12 MONTHS AGO:       0.00           ║

║  1 MONTH  AGO:       0.00                13 MONTHS AGO:       0.00           ║

║  2 MONTHS AGO:       0.00                14 MONTHS AGO:       0.00           ║

║  3 MONTHS AGO:       0.00                15 MONTHS AGO:       0.00           ║

║  4 MONTHS AGO:       0.00                16 MONTHS AGO:       0.00           ║

║  5 MONTHS AGO:       0.00                17 MONTHS AGO:       0.00           ║

║  6 MONTHS AGO:       0.00                18 MONTHS AGO:       0.00           ║

║  7 MONTHS AGO:       0.00                19 MONTHS AGO:       0.00           ║

║  8 MONTHS AGO:       0.00                20 MONTHS AGO:       0.00           ║

║  9 MONTHS AGO:       0.00                21 MONTHS AGO:       0.00           ║

║ 10 MONTHS AGO:       0.00                22 MONTHS AGO:       0.00           ║

║ 11 MONTHS AGO:       0.00                23 MONTHS AGO:       0.00           ║

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1 Month ago means the balance or value of the account as of the end of the last accounting period. Each time you perform the Month-End Closing procedures (from the System Maintenance Menu) the balances are moved the next oldest month.

 

Be very careful about filling in the This Month field because the current month is still active and the number you type in may be overwritten. For example each time you run a profit & loss report the values for expenses, sales, bank balances, accounts payable, accounts receivable and sales taxes are re-calculated from the data from the current month and the result is filled in the This Month field — replacing any number that was here before.