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Enter Existing Inventory

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This procedure can be used when you first install Jewelry Shopkeeper to enter the list of inventory currently on hand.


If your existing inventory list has stock numbers which are already in the same format as Jewelry Shopkeeper SKU numbers (three digit or three letter category code followed by a unique five-digit number, XXX-99999), then this screen will let you enter your inventory items with their old numbers and you won’t have to re-tag them. If your existing inventory list does NOT have stock numbers in the same format as the Jewelry Shopkeeper SKU numbers (XXX-99999), then this screen will assign each piece a unique tracking SKU number and print tags with the new numbers.

If you are going to track the location (case, tray, vault, etc) of each piece, you can enter the inventory for one location, then return to this screen for each other location. Tracking locations is extra work (you have to tell the computer whenever you move items around), but can be useful for inventory control or for insurance reasons. If you think tracking each case will be impractical, you can enter all your inventory with the same standard location code. If you have items with more two or more of the item in stock in several different ‘locations’, enter the total quantity in this module as if they were all in one location. Later, you can choose the Adjust & Transfer Inventory option from the Inventory Menu to identify the different location codes they are in.


When you first set up your existing inventory into the Jewelry Shopkeeper, you may be typing in the inventory from a list or from inventory tags which show the cost-code, not the actual cost. If somebody who does not know the cost-code is typing in the inventory he will not be able to convert the cost-code to the actual cost number. If you set the Enter Cost Code option to <Y> in the Store Information Defaults, page , then he can type in the cost-code and the program will automatically fill in the correct cost for that item. Note that if you set that option to <Y> you don’t have to type in the cost in code-format, you can enter either the code or the actual cost.