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5. End Entry

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After you press <Q> to quit, the following screen will appear:




                                       ║ Enter the expense code and the portion║

EXPENSE CODE   AMOUNT                  ║ of that expense in the corresponding  ║

════════════   ═════════               ║ Amount entry field. To divide an      ║

501                 0.00               ║ expense between other accounts, enter ║

──────────     ─────────               ║ an amount LESS THAN the total and the ║

──────────     ─────────               ║ balance will be transferred to the    ║

──────────     ─────────               ║ next line.  Delete the code and press ║

                                       ║ the down arrow to use no expense code ║

                                       ║ for this transaction                  ║




Next you will be allowed to break down the invoice total into different account codes to indicate the different accounting and expense categories. Usually this step is already done for you because the program finds the main Expense Code by looking at the vendor screen. If you entered FREIGHT or ADDITIONAL TAXES, the amounts be broken down and assigned the default expense codes. These expenses that you can enter in the Set Default Account Numbers screen. For a more detailed explanation of breaking down an expense or a transaction into different accounts, see the appendix.



╔ Description of Invoice ══════════════════════════╗

║                                                  ║

║                                                  ║




Here you can type in a summary description of what the invoice was for. The first line of the summary will appear on the bottom of the check when the invoice is paid for.


Next you can print tags for the items you just received:


               Do you want to Print Tags now? Yes No  <Esc>=Quit



To print tags, press <Y> and refer to the Print Tags for any Inventory Items chapter later in this section for the procedure.


Press <N> to return to Step 1.