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2. Enter General Invoice Information

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The following screen will appear:

 

┌──────────────────────────────────────────────────┐┌──────────────────────────┐

│  VENDOR CODE: ABC                                ││    INVOICE #:            │

│  VENDOR NAME: Abc Vendor                         ││       P.O. #: ~9209232   │

│  ADDRESS:                                        ││ INVOICE DATE: 12/31/99   │

│   1234 Main Street, Suite 1992                   ││     DISCOUNT:   0.00%    │

│   Los Angeles, CA  90034                         ││      FREIGHT:    0.00    │

│  PHONE(S): (999) 999-9999   (999) 999-9999       ││   DATE REC’D: 12/31/99   │

└──────────────────────────────────────────────────┘│     DUE DATE:   /  /     │

                                                    │    DISC DATE:   /  /     │

                                                    └──────────────────────────┘

 

 

INVOICE #*} Type the vendor's invoice number. You must make an entry to this field in order to continue entry beyond this screen. If the bill does not have an invoice number, we recommend you enter the Vendor code followed by the invoice date to ensure a unique invoice number. e.g. ABC121993 for a bill from vendor ABC dated 12/19/93. If this is a memo, be sure to start the invoice # with the letters MEM.

 

P.O. #*} Purchase order number. This number is assigned by the Jewelry Shopkeeper and you cannot make an entry to this field.

 

DATE REC'D*} Date received. The current date appears in this field, but you can change it.

 

DISCOUNT*} Type the discount percent, if any, if you pay before the discount date. If you entered this information into the vendor screen, the discount percent will be already filled in with that vendor’s standard discount. You can change it if necessary.

 

DISC DATE*} Discount date. If the invoice is paid by this date, the discount can be taken. If a discount percent is entered, you must enter the discount date. Otherwise, this field can be left blank. If you entered the discount days information into the vendor screen, the discount date will be already filled in with the date based on that vendor’s standard terms. You can change it if necessary.

 

DUE DATE*} Type the date the invoice payment is due. You must enter the due date in order to continue entry beyond this screen. If you entered the terms information into the vendor screen, the due date will be already filled in with the date based on that vendor’s standard terms. You can change it if necessary

 

INVOICE DATE*} The date of the vendor's invoice.

 

FREIGHT*} Type any applicable freight charges on the invoice.

 

TAXES*} For Canadian users, this fields is where you can type in any GST tax that has been added to the invoice. You can run a report (Cash Requirements Report) to total all the GST tax that you have been charged so you can deduct the amount from your GST payments.