Other asset & liability accounts such as fixtures, notes payable and payroll taxes payable are maintained solely by manual adjustments from the Edit Chart of Accounts screen or by checkbook and general journal transactions. That is to say there are no special ledgers or detail files for any of these individual accounts such as there are for inventory, bank balance, accounts receivable, etc.
When you run a balance sheet each of these asset and liability accounts is calculated by taking the previous month’s ending balance and adding (adding for assets, subtracting for liabilities) the total of the checkbook and general journal transactions. You can view the previous month’s ending balance from the Edit Chart of Accounts screen or from the Browse Chart of Accounts screen. When you close the period at the end of each month, the historical balances of each account are aged one month and the current balances are brought forward to the current month.
To see a detailed listing of the transactions which could affect these other asset and liability accounts, run a check book report selecting All Bank Accounts plus General Journal Entries. Choose the current month’s date range and sort the report by Expense Code. If you have made any adjustments directly to the stored figures in the chart of accounts, you cannot see a list of those adjustments.