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6. Enter a Misc Transaction

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To enter miscellaneous bank transactions, such as interest, bank charges and fees.

 

Choose option 5 and if prompted, select the bank account you are working with. The following screen will then appear:

 

 

Enter a Transaction Reference Number:       1100

 

 

 

Each transaction requires a unique transaction number, which is not related to any bank number. The program finds an available number but lets you change it if needed.

 

 

CHECKING ACCOUNT  BALANCE:  ______.__

╔══════════════════════════════════════════════════════════════════════════════╗

║  DESCRIPTION                         HAS THIS TRANSACTION CLEARED: N         ║

║                                                     TRANSACTION #: 1100      ║

║                                                                              ║

║──────────────────────────────────────────────────────────────────────────────║

║  TRANSACTION OF EXACTLY           DOLLARS    CENTS                           ║

║                                                                              ║

║  AMOUNT        0.00       DOES THIS SUBTRACT FROM THE ACCOUNT? (Y/N) Y       ║

║    DATE   12/31/99                                                           ║

║    NAME   CHECKING ACCOUNT                                                   ║

║                                                                              ║

╚══════════════════════════════════════════════════════════════════════════════╝

 

 

 

Enter the transaction information:

 

DESCRIPTION*} Type a description for this transaction.

 

DOES THIS SUBTRACT FROM THE ACCOUNT? (Y/N)*} Type <Y> if this transaction will decrease your bank balance, or <N> if it will increase your balance.

 

TRANSACTION DATE*} The current date will automatically appear as the transaction date. You can change the date if necessary.

 

TRANSACTION AMOUNT *} Type the amount of the transaction.

 

When the information has been entered, the following message will appear:

 

 

 Do you want to enter an expense account for this transaction? No Yes  <Esc>=Quit

 

 

If you want to assign chart of account numbers to the transaction, choose <Y> and then enter the account number(s) in the screen below. Enter up to four expense codes and amounts that must equal the amount of the transaction. See the appendix for more details on breaking down a transaction into different expense codes.

 

                                       ╔═══════════════════════════════════════╗

 

                                       ║ Enter the expense code and the portion║

EXPENSE CODE   AMOUNT                  ║ of that expense in the corresponding  ║

════════════   ═════════               ║ Amount entry field. To divide an      ║

__________          0.00               ║ expense between other accounts, enter ║

──────────     ─────────               ║ an amount LESS THAN the total and the ║

──────────     ─────────               ║ balance will be transferred to the    ║

──────────     ─────────               ║ next line.  Delete the code and press ║

                                       ║ the down arrow to use no expense code ║

                                       ║ for this transaction.                 ║

                                       ╚═══════════════════════════════════════╝

 

 

 

Next, confirm whether or not you want to accept the entry:

 

 

            Do you want to Accept, Cancel or Re-enter?  <Esc>=Quit

 

 

 

Press <A> to accept this information, <C> to cancel the entry, or <R> to re-type any of the information above.

 

If you press <A> or <C>, the following message will appear:

 

 

            Do you want to make another transaction? No Yes  <Esc>=Quit

 

 

To enter another transaction, press <Y> and repeat this step. If you press <N>, the menu in step 1 will appear.