The following invoice screen will appear:
│ VENDOR CODE: ABC ││ INVOICE #: │
│ VENDOR NAME: ABC DIAMONDS, INC. ││ P.O. #: │
│ ADDRESS: ││ INVOICE DATE: 12/31/99 │
│ 6804 CARLTON ST. ││ DISCOUNT: 0.00% │
│ PASADENA, CA 90428 ││ FREIGHT: 0.00 │
│ PHONE(S): (818) 947-0898 (818) 947-3985 ││ DATE REC’D: 12/31/99 │
└──────────────────────────────────────────────────┘│ DUE DATE: / / │
│ DISC DATE: / / │
The following fields appear at the upper right of the screen:
INVOICE #*} Type the vendor's invoice number. You must make an entry to this field in order to continue entry beyond this screen. If the bill does not have an invoice number, we recommend you enter the vendor code followed by the invoice date to ensure a unique invoice number. e.g. ABC120793 for a bill from vendor ABC dated 12/07/93. Memo invoices should be entered with the letters MEM at the beginning. Memo invoices are handled and reported differently from normal payables.
P.O. #*} Purchase order number. You cannot make an entry to this field.
INVOICE DATE*} The date of the vendor's invoice. Jewelry Shopkeeper will fill this in with a date that is about one week old, but you should enter the actual invoice date if it is known.
DISCOUNT*} Type the discount percent, if any, if you pay before the discount date. If you entered this information into the vendor screen, the discount percent will be already filled in with that vendor’s standard discount. You can change it if necessary.
FREIGHT*} Type any freight charges on the invoice.
DATE REC'D*} Date received. The current date appears in this field, but you can change it.
DUE DATE*} Type the date the invoice payment is due. You must enter the due date in order to continue entry beyond this screen. If you entered the terms information into the vendor screen, the due date will be already filled in with the date based on that vendor’s standard terms. You can change it if necessary
DISC DATE*} Discount date. If the invoice is paid by this date, the discount can be taken. If a discount percent is entered, you must enter the discount date. Otherwise, this field can be left blank. If you entered the discount days information into the vendor screen, the discount date will be already filled in with the date based on that vendor’s standard terms. You can change it if necessary.
(TAXES)*} For Canadian users, this fields is where you can type in any GST tax that has been added to the invoice. You can run the Cash Requirements report to total all the GST tax that you have been charged.