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13. Clear a Range of Checks

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This option allows you to quickly clear a range of checks and deposits all at once. Select option 2, Clear Checks, and if prompted, select the bank account you are working with. The following help-screen will appear:

 

 

╔══════════════════════════════════════════════════════════════════════════════╗

║ A list of all the UNCLEARED transactions in the checking account you have    ║

║ chosen will appear on the next screen. The right hand column will display a  ║

║ letter F for ’False’. This means that this item has not yet been selected to ║

║ be CLEARED. If you fill in this column with a ’T’ or ’Y’, then that item will║

║ be selected to be cleared. There are 230 total transactions                  ║

║ to be cleared. At the bottom of the screen, the numbers after the Rec:  will ║

║ help you see how far along in the selection process you are. The first number║

║ is the item you are on, the second number is the total number of transactions║

║ You may press <Ctrl>-W, <Ctrl>-<End> or <Esc> to complete your selections.   ║

╚══════════════════════════════════════════════════════════════════════════════╝

Command     ║<F:>║CHKCLEAR   ║               ║Rec: 208/230       ║      ║Num    

 

 

 

The Jewelry Shopkeeper will then compile a list of items which have not yet been cleared. From this list you pick the items which have cleared the bank as indicated on the statement. To select the items which have cleared, press <Y> for Yes in the right-hand column (or alternatively <T> for True). To not select an item press <N> for No (or alternatively <F> for False).

 

 

NAME----------- DATE---- DESC1---------- TOTAL---- CHECK---- CLEARED CODE

CHECKING ACCOUN 12/31/99 1083            ______.__      1000 F       D

CHECKING ACCOUN 12/31/99 1084            ______.__      1084 F       D

CHECKING ACCOUN 12/31/99 1085            ______.__      1085 F       D

CHECKING ACCOUN 12/31/99 1086            ______.__      1086 F       D

CHECKING ACCOUN 12/31/99 1087            ______.__      1087 F       D

CHECKING ACCOUN 12/31/99 1088            ______.__  .   1088 F       D

 

 

 

When you have finished, press <Ctrl-End> and you can then run a summary report of the items you have selected to help reconcile to the statement.

 

The items you marked, are not yet permanently marked as cleared — only after you choose Clear from the below prompt will the changes take effect.

 

 

     Do you want to Clear the selected checks, run a Report or re-Select?

 

 

 

After you press <Ctrl-End> you will see the prompt above. Before you choose Clear to confirm that you want to clear the selected items, you should probably first choose the Report option to run a reconciliation summary. Then you will be asked for the previous statement balance, which is the same as the opening balance on the current statement

 

 

Enter the previous statement balance:        0.00

 

 

 

Then it will summarize the list of items that you marked as cleared in a format similar to a bank statement summary which allows easy reconciliation .

 

 

 

▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄

█                 Golden Opportunity ♦ Cleared Checks Summary                  █

█▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀█

█  Previous statement balance. . . . . . . . . . . . . . . . . .$    ______.__ █

█  Total of 0 deposits for . . . . . . . . . . . . . . . . . . .$    ______.__ █

█  Total of 0 checks for . . . . . . . . . . . . . . . . . . . .$    ______.__ █

█  Total of 0 other transactions for . . . . . . . . . . . . . .$    ______.__ █

█  Net activity (negative numbers mean balance decreased). . . .$    ______.__ █

█  Current statement balance should be . . . . . . . . . . . . .$    ______.__ █

▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀ <Esc>=Quit ▀▀▀

 

 

 

Press <Enter> after you have finished viewing this screen and the following prompt will reappear.

 

 

     Do you want to Clear the selected checks, run a Report or re-Select?

 

 

 

If the reconciliation summary was ok, choose Clear to actually clear the items, or choose <Esc> to quit or re-Select to go back and un-mark or mark more items.