You can set up a "Pending Deposits Account" in the chart of accounts in the
asset section and then specify this as the account to be used for the Chart
of Accounts Defaults questions: (e.g. choose Menu Choice 8,5,3 to get to
"charge of accounts defaults")
The next four are usually the same and either are blank or start with 1
DEFAULT ACCOUNT FOR BANK DEPOSITS: 110
ACCOUNT FOR PENDING CASH DEPOSITS FROM Z-REPORT (1): 110
ACCOUNT FOR PENDING CHECKS DEPOSITS FROM Z-REPORT (1): 110
ACCOUNT FOR PENDING CREDIT CARD DEPOSITS FROM Z-REPORT (1): 110
If you do, then when you run a Z-Report, the depositable money for that day
is added to the pending deposit account. Then when you make a deposit into
the bank account, the deposit would be posted against this account which
would deduct from the pending deposit asset account.
Normally you would answer all four questions with the same G/L account
number - perhaps 110 or something like that. Make sure you do NOT use the
same account number as the bank account G/L account number.
If you do NOT want to use this "Pending Deposits Account" feature, go
to the page described above in the "chart of accounts defaults" and
blank out the g/l codes in the four lines mentioned above.
If you do NOT want to use this feature but there have already been entries
added that you don't want to keep - note that these entries are regular
General Journal entries that you can find and delete using option 5,5,8
"Edit a General Journal Entry"