Gift Cards in Shop-Pro 9.6 and up
The use of Gift Cards instead of standard gift certificates is steadily
becoming more prevalent. They are seen as more elegant and modern. When
you partially use gift certificates or credit slips, the remaining
value is now assigned to the original gift or credit slip number. This
makes it practical to use Gift Cards which have to maintain the same
number until they are exhausted. In previous versions, the remaining
value was always assigned to a new gift certificate number which
made gift card handling difficult or impossible.
The gift cards can come from anywhere provided they are not special
gift cards that are designed to work with some other system. Specifically
DO NOT get cards from providers which charge you to activate cards or
require you to validate or fill them through their system.
* See below if you have already mistakenly purchased credit-card
swiper-type of cards
All management of the gift cards is done through Shopkeeper just like
credit slips have always been done.
Hessler Enterprises [800-346-1304] has experience helping Shopkeeper
users with gift cards and they can arrange the design work and they
have a lot of sample ideas to get you going.
They should also know this but we'll tell you anyway. The best
idea is to get the cards pre-printed with a number in human-readable
digits and also in barcode form - I2of5 or another symbology. The magnetic
stripe option costs extra and doesn't help much.
The card numbers should be 5 or 6 or 7 digits long and not conflict
with any gift certificate numbers you already have used.
Beyond that there's not much to learn. They function just like
gift certificates/credit slips in Shopkeeper have always functioned
with just one key difference: when you partially use them, the remaining
value stays on the same gift-card/certificate number
So long as you have version 9.6 or higher installed you'll record them
as gift certificates/ credit slips from screen 1,8 and type or scan in
the gift card number as the credit slip number.
If you issue both gift cards (pre-printed with numbers) and
credit slips (just a piece of paper) you'll need to make sure
that the credit slips (paper) get a number of a completely
different range than the gift cards so they don't use
up the plastic card numbers.
- this doesn't matter if you always give a gift card for
* What to do if you have already mistakenly purchased credit-card
swiper-type of cards which you pay to purchase and then pay to
activate and pay every time you use or refill them.
First note that you don't really want to pay the credit card companies
to keep track of your in-store credit slips. Second, these cards normally
have 16-digit numbers which isn't compatible with Shop-Pro. You
either need to return them, toss them or engrave new numbers on them.
Yup, that's right. One jeweler thought he'd stick them in his fancy
engraving system. Couldn't face tossing them and considered writing a
new number with a marker pen to be unprofessional and impermanent.