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Below are two different ways of tracking business expenses paid

with credit cards.



Paying Vendors and Suppliers with a Credit Card



If you sometimes use a credit card to pay vendors you could enter it as one

of the 8 allowed checking accounts and use it just like a checkbook. (from

the main menu choose 5,5,A,3; Initialize Bank Accounts)


When you use it to pay a bill you'd issue a "check" and just let the

program assign a  "check number" just as if you were using a real checking



When you make a payment to that card, record a "deposit" using option

5,5,3; Enter a Deposit.


This account will normally have negative balance - which isn't a problem.


If you use a credit card for routine purchases such as office supplies you

could likewise enter purchases as if they were made with a check using

screen 5,5,1;  Write a Check.  This is much better than entering the

statement total as a lump-sum because this method gives you the details of

the payee, the purchases and the expense codes for each transaction.






(note that this alternative doesn't work well if you pay your invoices

payable with the credit card because when you use the make payments

screens in Shop-Pro it only offers the bank accounts as payment methods.)


Assign your credit card issuer a vendor code and a G/K code something like

995 - Amex


Record your statement amounts as one lump sum to this vendor - G/L code.


For each line on your credit card statement enter a General Journal

entry to record the specific payee, description and expense code.


E.g. you could enter the G/J entry as

Description 1: File Folders

Description 2: Amex Statement 05/17/2006

Name:          Office Depot

Date:          04/29/2006

Amount:        $25

G/L Code:      995 Amex     Amount  minus $25

G/L Code:      750 Supplies Amount   plus $25


If you've done it correctly the 995 account will result in zero.

You can enter as many GJ entries as needed.